Friday, December 3, 2010

Support Debugging Tool–new release!

 

David Musgrave has done it again! He’s added more to the already unbeatable Support Debugging Tool. Find out more on David’s blog:

Support Debugging Tool Build 14 released

If you do not already have it, then your life is incomplete. For those of us who use it everyday, it’s hard to imagine life without it!

Thank you David!

Until next time,

Leslie

Monday, October 25, 2010

AutoComplete Data for GP – it’s not really a Mystery

I have heard a lot of buzz lately about the AutoComplete fields and I thought I would take the opportunity to put it to rest. If I'm wrong about this, please correct me, but this is the truth as I know it.

The AutoComplete fields are not stored in the SQL database! They are stored in each user’s profile on each workstation they have used to log in to Dynamics GP.

For example, if I log in to workstation “A”, and then log in to Dynamics GP, an AutoCmpl.dat file will be created in my AppData folder on workstation “A”. If I then log in to workstation “B”, and log in to Dynamics GP, a different AutoCmpl.dat file will be created in my AppData folder on workstation “B”. A folder is created for each company database. Therefore, none of these files includes all of my AutoComplete data. Since the AutoComplete feature has a workstation component, you may have different AutoComplete fields pop up if you log in to Dynamics GP from multiple workstations.

On my Windows7 workstation, the AutoComplete fields for Fabrikam are stored here:

C:\Users\Leslie\AppData\Roaming\Microsoft Business Solutions\Microsoft Dynamics GP\TWO\AutoCmpl.dat

A corresponding AutoCmpl.idx file is in that same folder. The ‘AppData’ folder is a hidden folder, so you will need to modify your folder view options in order to see it.

Another point; I do not think all of the AutoComplete records are “loaded into memory” when the form loads. The data is simply stored in a file and is pulled from the file when the user asks for it. I think the “AutoComplete” feature has been around since version 8, it works by matching typed-in text character-by-character and displaying matches in a drop-down list.

It seems each user can store up to 99,999 entries per AutoComplete field, per company. Theoretically, I suppose you could get millions of records in that file, but just like other data, it is merely taking up a little hard drive space until it is requested. The default number of entries is set to 10,000 per field. I'm not sure why 10,000 was selected, but there must be a reason (or it just seemed like a good idea at the time!).

It has been suggested by many that each user lower the per-field maximum from 10,000 to around 300. Rather than changing the AutoComplete limits, I would think it more appropriate to select ‘Remove unused entries after x days’. If the user wants to remove an entry before that, simply right click on the errant entry and select ‘Remove from list’.

To satisfy my own curiosity, I connected an Excel spreadsheet to the AutoCmpl.dat file and imported the data. The data stored in the file looks like this.

image

If you open the Dex.dic file using Dexterity, you will find the AutoComplete table definition. The database type is forced to c-tree.

The .dat and .idx files are ctree Plus files. ctree Plus is an ISAM database from FairCom Corporation. Dynamics GP used to be available on the ctree platform. ctree files are still used for some of the temp tables in GP today. For more information about Temporary Tables, take a look at David’s article Working with temporary tables in Dexterity. As a Dexterity programmer you can define that a certain table will be created as a ctree file.

The Table Import Utility definitions are stored in ctree files (SY50000.dat and SY50100.dat). The On-Line Field Descriptions are stored in ctree files too, OLDF001.dat (for the tables) and OLFD002.dat (for the forms). If you have the ctree Plus ODBC driver, you can read these tables. If you want to learn more about using the ctree Plus ODBC drivers, read the article Using ODBC to read the On-Line Field Descriptions File.

Until next post!

Leslie

Saturday, October 9, 2010

Dex.ini file has been updated!

I added a few more switches to the dex.ini file over the last few months so I have uploaded the latest and greatest to the share site. You can download the file from my 4shared site.
Have fun with them!
http://www.4shared.com/document/lFerwmn7/DEXini_file_settings.html
Leslie

Friday, October 8, 2010

Come to the GPUG 2010 Summit!

image

Time is running out! If you haven’t already got your ticket to the 2010 GPUG Summit there is still time. If you still need some convincing, check out the ‘Top 6 Reasons to Attend. If you need to convince someone else that it is essential that YOU are sent, check out Why You Need to be at Summit-Tell your Boss!

I have been to the last three (the only three?) Summit’s and have vowed to go to them from now on. MVP Mark Polino and I will be delivering several separate sessions at the Summit – be sure to attend these sessions! If you want to come in a day early or stay an extra day, sign up for some of the optional training classes being offered.

In addition to all of the other valuable content, GPUG Summit 2010 will be featuring several Focus Areas. Among them is HR/Payroll, Reporting and Potpourri. In the HR/Payroll arena, I will be delivering three sessions, fellow MVP Mark Polino will be delivering a session in the Reporting area and Both MVP Mark Polino and I will each be delivering a session in the Potpourri area. Stop by the sessions and be sure to say ‘hello’!

HR/Payroll Special Interest Group Focus Area

Learn What You Can Now do with HR and Payroll Inside GP – delivered by MVP Leslie Vail
In this presentation session learn about the Dynamics GP functionality currently available in the Human Resources (HR) and Payroll areas. This session will feature a live demo of some of the new functionality brought to us by GP 2010.

Understanding the Latest Government Regulations Around HR and Payroll – delivered by MVP Leslie Vail and Landon Russell
There are a lot of recent regulatory changes in the HR and payroll areas lately. In this presentation learn how Dynamics GP can assist in meeting these regulations. Some of the key provisions of the Patient Protection and Affordable Care Act have already taken effect; come to this session for some guidance on what those provisions really mean to us as employers. Topics include the new W-2 reporting requirements as well as what it means to be a ‘grandfathered’ health benefit plan.

20 HR and Payroll Tips to Make Your Life Easier – delivered by MVP Leslie Vail
As a follow up to the presentation session on HR/Payroll and GP, attend this presentation session to see 20 HR/Payroll tips which will make your HR and Payroll department jumping for joy! Learn how you can set up employees faster, enter transactions faster, navigate the interface with more precision and pick up some tips on what to do ‘when things go wrong’. This will be a fun session.

Reporting Focus Area

Leveraging the Power of Extender – delivered by MVP Mark Polino
This presentation session will be about Extender. Learn more about this exciting Dynamics GP feature and how it can be used to enhance your GP user experience.

Potpourri Focus Area

This content area is, in my opinion, the most just pure fun! Be sure to catch the following two presentations:

What's Available for Free in the GP World – delivered by MVP Leslie Vail
Did you know there are plenty of free resources available to assist you and your company in its use of Dynamics GP. In this presentation session see some of these tools in action. You'll be surprised what all is out there for free!

All New! 50 Tips in 50 Minutes – delivered by MVP Mark Polino
Don't miss this always exciting session where 50 new tips for Dynamics GP will be shown. Leave this presentation with immediate take back information that can make your GP installation better! Mark always delivers a top notch performance. This session will keep you talking for weeks and looking forward to the next time you cat attend. So much information in so little time!

Until next post!

Leslie

Wednesday, September 8, 2010

GP Partner Connections 2010 Conference

Tuesday, September 7, 2010


From our own and fellow MVP Mariano Gomez ‘GP Blogster’

http://dynamicsgpblogster.blogspot.com/2010/09/microsoft-dynamics-gp-partner.html

“Partner Connections 2010 is an ideal setting for Implementation Professionals, Consultants, and Technical Sales Engineers to enhance their competency and effectiveness for their clients. The Conference features a jam-packed agenda, bringing together the best in the GP Community to learn from each other. The pace will be frantic. Although you may feel like you are "drinking from a fire hose" as you soak up this new knowledge, the conference leaders know it is important to get you back out into the field and chargeable again!”

Meet and greet your colleagues and compatriots come join some of the most talented people in the GP community. Mariano, Mark Rockell’s Crew, Mark Polino, Richard Whaley, Leslie Vail, teams from Microsoft, not to mention the fine people from GPUG.

So much information will be available that you will be amazed at how much you can learn in such a short time. I went last year and vowed to go every year if just to see everyone. And I have a new cape I need to check it out! http://dynamicsgpblogster.blogspot.com/2010/09/microsoft-dynamics-gp-partner.html

This is a true peer-to-peer professional networking group for Dynamics GP Implementation Partners and ISVs dedicated to increasing the knowledge and competency of Implementation Professionals, Consultants, and Technical Sales Engineers. If you want to know more than is in the books this is the place to be. Some people are on the phone implementing things they learn before the conference is over. Have a chance to finally meet face to face all the folks you normally only see on the forums!

Taking place Saturday, October 23 - Monday, October 25 at the Renaissance Resort near SeaWorld in Orlando, Florida. The GP Partner Connections Conference will feature:

  • Training Workshops
  • Break outs / Roundtables
  • General Sessions / Speakers
  • Microsoft Conduit Focus Groups
  • Networking Meals
  • Cocktail Mixers

The Conference will occur in conjunction with the Dynamics GP User Group Summit, providing the greatest opportunity for partners attending the Summit to get involved in the GP Partner Connections Conference, as well.

RequiredSelect registration type:

  1. ISV Partner: $499.00 Details

    Enter a discount code:

  2. VAR Partner: $499.00 Details

    Enter a discount code:

  3. Microsoft Support: $499.00

Register here: http://gppartnerconnection.org/

Monday, August 16, 2010

http://www.gpwindow.com/ – an absolute Masterpiece!

A Window to the Dynamics GP World!

The Dynamics Community now has the mother of all websites! This is your one-stop access to every imaginable resource on the web for Dynamics GP.  Jivtesh Singh has raised the bar and created a phenomenal site at http://www.gpwindow.com

Can you imagine. Entering a search for ALL of the blogs? Simply incredible. This is a must add to the ‘Favorites Toolbar’.

Check it out!

Great job Jivtesh!

Saturday, July 24, 2010

Delete all but Master Files

Here’s the scenario. You have set up a Pilot environment, loaded all of your setups and master files, tweaked the settings, tweaked the master file setups, have your security perfect, entered some test transactions and are ready to go live. Well, you do not want to leave the test transactions in there, but you want everything else.

Where’s the Tool?

In my world, this scenario is a common event. I saw a question on the forum asking if there was some sort of tool that would strip out all of the transactions and leave us with a clean company to take to production. I was hoping there was.

Richard Whaley answered the question succinctly - “Nope”. While I do not have a tool, I do have a ‘starter list’ of things the go-live team performs to prepare the company for production. Some of the things are redundant, but it works and I haven’t spent the time to be precise.

What are the Clearing Steps?

As many of you have learned, there are many more things to change then just clearing out the transaction files. I posted a list I used in a recent implementation for download. It isn’t all encompassing – but it will get you started.

http://www.4shared.com/file/i_-DFZ8Y/Clear_Work_Open_History.html

Help me complete the List

It would be nice to develop a more organized list. I invite your comments so that I can continue to improve this. I can see this list becoming a passion for me like the dex.ini switches.

I know this is a pretty rough format, but I hope this can help someone make a cleaner cutover.

Until next post!

Leslie

Monday, July 19, 2010

Using ODBC to read the On-Line Field Descriptions File

This post describes how to read the On-Line Field Description Tables (OLFD001.dat & OLFD002.dat) using the c-tree ODBC driver. It is the tool I have used forever to put the table and window names in a spreadsheet for easier access.

FairCom c-tree Plus

Dynamics GP v 7.5 and prior supported three databases. Pervasive SQL 2000 (Btrieve), FairCom’s c-tree Plus and MS-SQL. Dexterity still supports these formats. If you search the GP folder, you will find a few tables with the extensions .dat and .idx. These are c-tree tables. Although there are others, I’d like to focus on the On-Line Field Description tables. When you navigate to Microsoft Dynamics GP > Tools > Resource Descriptions > Tables, you are reading those files. While you can, of course, access these tables using Dexterity, you can also read them with an ODBC driver.

The c-tree ODBC Driver

GP used to sell a read-only ODBC driver for c-tree files. I think it was about $300 per workstation. They do not sell it anymore, but you can get it from FairCom http://www.faircom.com/ace/ctpodbc_information_t.php.

If you still have your CDs from version 6 of Great Plains (September, 2000), the c-tree drivers are located on CD 2 in \ODBC\Ctree. You must still pay FairCom for the drivers, they are not shareware, nor were they included with your purchase of GP. Although they are 10 years old (at least), I have been using them on Windows 7 Pro on a 64-bit machine with no problems (and yes, I paid for them).

Instructions on how to use these drivers are scarce, so I thought I would tell you how I use them.

Setting up the c-tree ODBC

After installation, you will have a folder named OTREE of off your root (if you installed to the default location). Inside that folder is a file named faircom.db. This is a text file that documents the  path of the .dat files to the driver. It’s a simple format. Name the table something, space, and then put in the full path to the .dat file.

This is what my faircom.db looks like:

CN40102 C:\OTREE\DATA\CN40102.dat
OLFD_Tables C:\OTREE\DATA\OLFD001.dat
OLFD_Windows C:\OTREE\DATA\OLFD002.dat
IUHeader C:\OTREE\DATA\SY50000.dat
IUDetail C:\OTREE\DATA\SY50100.dat

The configuration of the driver itself (in Control Panel) looks like this on my machine. Notice it is a 32-Bit driver:

SNAGHTML2add23a

As you can see, you can name the .db file anything you wish, so long as you tell the system where it is located in the Data Dictionary field.

From there it is a simple process of using the Microsoft Query wizard to create a connection between Excel and the .dat files. You can even create an .odc file! You can do this from any connection you make, not just FairCom.

SNAGHTML2b4ac62

Generating the OLFD files

‘Out-of-the-box’, the OLFD files do not exist. In order to generate them and populate them, you need to open each product under the Resources menu. If you add any new products, you will likewise need to populate the tables by opening that product under the Resources menu. Recently, I was told that these tables were not automatically re-populated when resources are added to existing dictionaries, so you should go through this process each time you do an upgrade or install a service pack to any product you are using. This is only necessary if new tables were added, or existing tables deleted.

Download the Excel file

Here is a link to the most recent spreadsheet I created using this method. This is current as of build 1411. If anyone has a product they would like to see in an Excel spreadsheet, just e-mail me the .cnk file (or a link) and I will be happy to create another spreadsheet for you and post it.

http://www.4shared.com/account/file/d6x1cNPR/Table_and_Window_Names.html

I try to put fairly original material on this blog, I hope you benefit from it!

Until next Post!

Leslie

Wednesday, July 14, 2010

Dex.ini switches now available to download

I finally figured out how to post items for download – the blogs will never be the same! The second thing I would like to share with you is my list of .ini switches for the Dex.ini file. This is a 12 page document spanning 17 years of my career as a GP consultant. I’m looking for that 13th page! Anybody that sees something to add or that needs correction please let me know. My goal is to keep this a reliable list!
Have fun with it

https://app.box.com/s/xkgae2rz1vil1ap4o579

Until next post!
Leslie

The GP Recipe Book is at last for sale! Amazon.com

This is the book! Written by MVP Mark Polino, who endured the technical editing provided by me and fellow MVP Frank Hamelly,  how can it miss?! It’s available right now!

If you won’t take my word for it, read a chapter for yourself at :

https://www.packtpub.com/sites/default/files/0424-chapter-2-organizing-dynamics-gp.pdf

then buy one for yourself at https://www.packtpub.com/microsoft-dynamics-gp-2010-cookbook/book

It is a fabulous manuscript – you will NOT be disappointed. If you liked my Confessions book, you will love this one. It takes Confessions and adds all of the missing information, like examples and explanations.

I think this is available at Amazon.com as well.

Let’s make Mark proud by each getting a book! Of course, I think he should sign the book for each of us!

Until next post!

Leslie

Monday, July 12, 2010

You Can’t Deny security for some Windows!

How you can tell which windows

If you open the window with Modifier (or Dexterity) you will notice the Window Title value is ~internal~. The System Setup Checklist is one of those windows.

Windows with this title are not available as a security object that can be added to a task.

image

Can you change it?

Modifier – Changing the Title in Modifier doesn’t work. The window is not available in the Alternate/Modified list.

VBA – You could make the window invisible. I’m sure there are other things a skilled VBA programmer can come up with.

SQL – Adding the window to the SY10700 table doesn’t help. It still does not show up as a valid operation. It is listed on the Security Task Setup report however.

Dexterity

  • Creating an Alternate window doesn’t work.
  • Hacking the Dynamics.dic, well of course that works, but not recommended.

Get a List of the ~internal~ windows

Follow the link below – I created an Excel Spreadsheet called ‘Table and Window Names’ that will show the window & table resources listed in the Window Descriptions and Table Descriptions in Dynamics GP.

http://www.4shared.com/file/d6x1cNPR/Table_and_Window_Names.html

Until Next Post!

Leslie

Friday, July 9, 2010

Goodbye CEIP Program!

This little post addresses the question:

How do I get rid of this annoying reminder at start-up?

Well, here’s how you do it.

First, click on it to open the item.

image 

Next, Zoom on the ‘Name’ prompt at the bottom.

image

Answer ‘No’ and then click ‘OK’

image 

Change the Status to ‘Completed’ and then hit the ‘Delete’ button.

image

Refresh your Home Page and it will be gone forever!

image

Of course, if you DO want to participate in the CEIP program then you would answer ‘Yes’. The rest of the steps would still be the same!

I hope this helps someone.

Until next Post!

Leslie

Attaching a .pdf File to a Payables Transaction

Recently I was asked how to attach a .pdf file to a payables transaction. Since pictures are so much easier to follow than words, I am posting the steps necessary to accomplish the task.

First, select the Note icon next to the voucher number.

image

When the Note window opens. There is a little paperclip icon to the left of the Attach button. This is what you need in order to attach files. If the paperclip icon is not present, there is a problem with the OLEPath = setting in your dex.ini file.

image

Once you select the paperclip icon, you will be presented with the OLE Container window. On this window select Edit and then Insert New Object.

image

On the Insert Object window, select the ‘Create from File’ radio button, browse to select your .pdf file and select the ‘Display As Icon’ check box. The ‘Display As Icon’ check box is not necessary, but it makes the Container window look more orderly.

image

After Selecting ‘OK’ the OLE container will contain an Icon for Adobe.

image

Select File Exit, save when prompted and then hit the Attach button when you return to the Notes window. After it’s close, you can open the note back up and there will be a little piece of paper in the paperclip.

image

If you click on the paperclip icon, the OLE Container will open again.

Click on the Adobe icon and Acrobat should open your .pdf file.

image

There should be no degradation in the quality of the .pdf file as a result of inserting it as an OLE object.

I hope this helps!

Until next time,

Leslie

Dynamics GP 2010 Cookbook At Last!

Congratulations to fellow MVP Mark Polino on the release of his fabulous book that is available for sale right now!

http://msdynamicsgp.blogspot.com/2010/07/microsoft-dynamics-gp-2010-cookbook-is.html

Everyone who works with Dynamics GP should add this to their library. Thank you Mark for the great effort and diligence that I know it took to bring this to fruition!

Leslie

Tuesday, July 6, 2010

Dynamics GP Table Names

A client recently told me they were very confused by the table naming conventions for Dynamics GP. I’m so used to those legacy table names that I don’t appreciate what a wonder it must be for a new user trying to write reports.

In fact, any class I train that involves pulling data from tables (Extender, SmartList Builder, Excel ReportBuilder, ListBuilder, Report Writer, SSRS, Crystal Reports, etc.) sooner or later results in the question “How do we know which table to use”. This query spawned the on-line class I will be doing for GPUG Thursday http://www.gpug.com/events/GPAcademyGPData070810 entitled “Finding the GP Data you Need”

What do the table names mean?

There is actually a very good naming convention for Dynamics GP data tables. This is only a convention, however. It is followed by the GP programmers pretty diligently, but not so much by some 3rd party programmers. Here’s the basics, the first 2 or 3 characters will indicate the module name, the numbers indicate the type of table.

The modules (prefix)

Some of the more popular module abbreviations are in the table below.

PrefixModule
GLGeneral Ledger
AFAdvanced Financial Analysis
PMPayables Management
RMReceivables Management
SOPSales Order Processing
POPPurchase Order Processing
IVInventory
IVCInvoicing (NOT SOP)
UPRUS Payroll
CMCash Management (Bank Rec)
LKLinked Transactions
MEEFT
PAProject Accounting
FAFixed Assets
AAAnalytical Accounting
DTAMulti-dimensional Analysis
SYSystem or Company
AHRAdvanced HR
HRHuman Resources
BMBill of Materials
DDDirect Deposit
EXTExtender
MCMulticurrency
SVCField Service
ASISmartList Favorites
ERBExcel Report Builder
EXTExtender
SLBSmartList Builder
WDCField-Level Security

The Table Types

After the prefix, the number indicates the table type. Knowing these numbers will help you zero in on the correct table. The table below sets out the numbering convention used by the Dynamics GP programmers.

Table NumberDescription
00000Master Tables
10000Work Tables
20000Open Tables
30000History Tables
40000Setup Tables
50000Temp Tables
60000Relation Tables
70000Report Options Tables
80000Posting Journal Reprint Tables

One of my earlier posts explains the difference between ‘work, open, and history’ http://dynamicsconfessions.blogspot.com/2009/11/moving-from-work-to-open-to-history.html.

Some information on the remaining tables follows.

Master Tables are mostly what you find under the ‘Cards’ area. These are your Customers, Vendors, Inventory Items, GL Accounts and the like. For instance, the information you see on the Customer Maintenance window is stored in the RM Customer MSTR or RM00101.

Setup Tables include choices you have made to initiate a module. For instance, the information entered on the Payables Management Setup window are stored in the PM Setup File or PM40100.

Temp Tables are tables that are used temporarily by the system and the records in those tables can normally be deleted without issue. For instance the Net Profit Temporary table or AF50000 is used by the Advanced Financial Analysis module to hold the Net Profit amount that will be used on one of the statements. Once the statement has been printed, the number is irrelevant.

Relation or Cross Reference Tables are tables that are used to store information that spans more than one module. For instance the SOP/POPLink table (SOP60100) holds the information about POP documents linked to SOP documents. Another example is the Sales Customer Item Cross Reference (SOP60300). This table reflects the information as to how customer item numbers relate to regular item numbers. There are not that many tables in the 60000 range.

Report Options Tables contain all of the information you enter in any of the report options windows. The image below comes from the Payables Trial Balance Report Options window (PM70500).

image

Posting Journal Reprint Tables contain all of the information you need to reprint your posting journals. So don’t feel like you MUST print all of those reports. They are here waiting for you should you ever need to reprint them.

So now you know. If you were looking for a posted inventory transactions, you would start with the IV20000 table and go from there.

Victoria Yudin has some great information on the popular tables from each module. If you are creating reports, it is information you can use. http://victoriayudin.com/gp-tables/

Have fun with it! Until next post!

Leslie

Friday, July 2, 2010

Congratulations MVPs!

I would like to offer my hardiest congratulations to the July MVP awardees! I am very humbled yet thrilled to be included with such a group of talented people.

You each are very generous with your help and benefit all consultants, resellers and users alike. Your blogs are the standard for information about Dynamics and Dexterity. Before looking on PartnerSource, I check with you first.

Congratulations again, you guys are the best!

The list:

Victoria Yudin- Dynamics GP- Design (The expert on helping us ‘find the data’. Definitely the ‘go to’ person for table information and cool SQL queries)

Charles L. Allen- Dynamics GP (Another ‘old timer’ like me, we need to get together and share stories!)

Andrew Anatol Karasev- Dynamics GP- Development (Great job! How about learning Spanish? There are so many people that need your talent in Mexico and Latin America. Gosh, after English, French, Latvian and Russian it should be a breeze! Thank you for all of your valuable contributions to the community)

Leslie Vail- Dynamics GP- Training (That’s me!)

Mark Polino- Dynamics GP- Systems Administration (Buy his fabulous ‘Great Plains Recipe Book)! Don’t miss any of his ‘50 tips’ sessions! Mark, you are as funny as you are informative. You can make accounting software ‘fun’!)

Monzer Osama AL Shaikh- Dynamics GP- Engineering (I need to meet you! It looks like you know just about everything!)

Frank Hamelly- Dynamics GP- Systems Administration (don’t miss his tip 4 today! I finally got to meet you Convergence. You are every bit as fun in person as you are on the forums! You can always help me without making me feel dumb!)

Mariano Gomez- Dynamics GP- Development (Talented in so many ways, your blog is an absolute must for developers. Thank you Mariano for all the help you have given me over the years. This man is very funny in person, and sets the new standard for Convergence and Tech Conference presentations). We expect to enjoy your sessions for years to come.

Ian Stewart- Dynamics GP (So often our savior on the forums. Where’s your picture?!)

Good luck to you all this year! And keep up the good work, the community would never be the same if any of you left.

Kind regards,

Leslie

Tuesday, June 22, 2010

You NEED this book by Mark Polino!

This is an exciting year for all Dynamics GP partners and users!

The Microsoft Dynamics GP 2010 Cookbook is available for preorder.

This is a fabulous book covering so many tips and tricks that you will want it in your personal collection. Imagine, 400 pages of tips with step-by-step instructions on how you can take advantage of these unique topics.

My hat (pink with LED lights) is off to you Mark, great job!

Until next post!

Leslie

Change your Fiscal Period Names!

Fiscal periods should not be named Period 1, Period 2, Period 3, etc. These are the default names assigned by GP when new years are created. These names are editable and are easily changed just by typing into the field. Recording a macro to change the period names can make the job much easier and can be used year after year.

Access this window in the Administration Area Page in the Setup Content Pane, using the Fiscal Periods item in the Company menu.

The default period names

image

Better period names

image

These period names will appear in reports, range selections, and even FRx!

Until next post!

Leslie

Change your Account Segment Names

Account segments should have meaningful names. They should not be named ‘Segment1’, ‘Segment2’, etc. Turn them into relevant names using the Account Format Setup Window.

How it is now

So many look similar to this:

image 

The ‘Name’ field is an editable field. Type the proper name of the segment and many of the reports and views will have meaningful names.

How it can look

image

This change will cascade down to all of your range descriptions and inquiry screens throughout the system!

Until next post!

Leslie

Saturday, June 12, 2010

Taming the Accounts Lookup Window

Some features exist in Microsoft Dynamics GP that have been there ‘forever’, but are not given much attention. This post explores the ‘Include in Lookup’ option on the Account Maintenance window.

What’s the big deal?

The big deal is that when new accounts are created the default selections are most likely not the appropriate settings for your accounts, yet these selections are often left ‘as is’. Take a look at the familiar Account Maintenance window below.

image

Focus on the ‘Include in Lookup’ box, notice that all of the items are highlighted. I do not think this is the best setting for most accounts.

Restrict the accounts displayed

If you are entering a sales transaction, do you really want to see ALL of the accounts when you hit the lookup button on the distribution window? I don’t think so. For the accounts you do NOT want to display in the initial lookup window, simply remove that series from the ‘Include in Lookup’ option.

Here’s how it’s done

Open the Account Maintenance window. Select an account that should not be displayed in the Sales lookup window. Hold down the CTRL key and click on the Sales item to remove the highlight. 

image

Now, whenever the account lookup is selected in any sales series module, this account will not appear in the list. By using the View menu you can select to see all of the accounts, but this is an effective method to limit the initial choices presented.

There are several methods to limit the items that appear in a lookup window, but this one is often overlooked.

Until next post!

Leslie

Friday, June 4, 2010

Converting Security to v 10 – it’s OK!

Hi all,

I’ve heard a lot of buzz about converting security from earlier versions (8 or 9) to version 10. Most of what I have heard is “don’t do it”. I disagree. Do it, but understand the ramifications.

Why Convert?

The first (and only) ramification I can speak to is that you can get up and running more quickly by converting your current security than by completely re-doing your security using the new v 10 concept. In my world, if my clients had to re-do their security they would possibly never convert. Converting security to the new paradigm for a site with many users and many companies is an onerous task; and that’s putting it in a good light.

Making it Easier

Before you upgrade, you need to ‘skinny up’ your security such that you end up with the minimum number of tasks after the conversion.

For example, if you have 8 users and 6 companies, and each user has the same security for each of the companies he/she has access to, then after conversion each user has a task and role and Alternate/Modified Report ID for each company. Wow!  Don’t do that.

This recommendation came to me from Sheila Jefferson-Ross, an experienced (read over 15 years) consultant near Sacramento, California.

Before conversion, remove access from each company for each user who has the same security for each company. Whew, that’s another one where reading it again won’t help. Let’s look at an example.

Bob has access to three companies. His security is exactly the same for each company. If the conversion is done ‘as is’, then after conversion Bob will have a task for each of the three companies. Each of these tasks will roll into a role for each company. Multiply this for each user, and you end up with more identical tasks than anyone wants to manage.

In order to minimize the number of Tasks/Roles/Alternates, simply remove Bob’s access from two of the three companies before conversion. After conversion, grant him access to the other companies and copy the security from the first company to the other two.

You will end up with a manageable number of roles until the security is re-worked to embrace the v 10 model. Go ahead and convert! Version 10 has so many enhancements on v 9; don’t let the new security model slow you down!

Until next post!

Leslie

Making the Account Number SMALLER

We all know that we can increase the number of characters in an account segment up to the maximum number allowed in the Account Framework. However, if we need to REDUCE the number of characters, all of the documentation tells us we cannot.

Once upon a time there was not an option to display an expanded account width. Therefore, if you wanted to use an alphabetical character instead of a number, the alphabetical character would not be displayed if it was wider than a number. The only way around this limitation was to make the segment an extra character long.

After the ‘display width’ option was introduced, it was desirable to remove the extra character(s) from the account segment. All questions to Microsoft (then Great Plains) tech support said ‘NO’ you can’t do that.

Well, I’m here to tell you that you can!

Making it Smaller: Setting it up

First, you need to make sure that you do not have any characters in the position(s) that you want to reduce. For example, if you want to reduce a segment from 5 characters to 4 characters, then each of your accounts must not be more than 4 characters long in the segment you want to reduce.

If I want segment two to go from 5 characters to 4 characters, your accounts must include a blank character for position 5 of that segment.

Before account size reduction:
555-6588 –000

After account size reduction:
555-6588-000

Notice that the second segment includes 4 characters and then a ‘blank’. If your accounts are not in this structure, then you might want to invest in the Professional Services Tools Library’s Account Modifier/Combiner tool in order to align your accounts to the necessary structure.

Making it Smaller: Executing the change

Once your accounts are in the specified format, simply run the System Reconcile Utility (Microsoft Dynamics GP >> Tools >> Utilities >> Reconcile) against the Account Format Setup table.

The length of the account segment will be reduced from 5 characters to 4.

And they said it couldn’t be done . . .

Until next post!

Leslie

SmartList .ini switch Problems

What’s the switch?

SmartlistEnhancedExcelExport=TRUE

What’s the problem?

A client of mine was gracious enough to do some testing with this switch and discovered a couple of notable issues.

  1. Leading zeros are stripped from string fields when they are exported to Excel.
  2. The last digit of a string field is changed from a ‘2’ to a ‘0’. For instance:

Without Enhanced switch:

6055762161047502

Same record with Enhanced=TRUE

6055762161047500

I am not sure if it matters that there were two zeros in a row, but for now the switch is not usable for these types of fields. Using only numeric fields it is wonderful, but for string fields it seems to have issues. Like Patrick reminded us, it’s ‘undocumented’ for a reason.

Until next post!

Leslie

Monday, May 17, 2010

Organize Your QuickLinks Section

Thanks to Landon Russell I learned a tip today that I think will ‘tame’ the QuickLinks content pane on our GP 10 (and 2010) Home Pages.

Landon’s Quick Links section contained dividers much like this:



I thought it was fabulous to have dividers and asked him how he did it. He explained how he created those dividers and I thought it was genius – and can be used in other places throughout our GP system. But for now, let’s deal with the Home Page.

To create a divider line you need to add a web page shortcut to your QuickLinks pane. In the Name field on the Add Web Page box you should put in whatever you want to appear as the divider. For our example I will use a string of hyphen characters (-----). For the address, select either http:// or https://, it does not matter which. In the name field to the right of the address simply type in a hyphen.



The hyphen is really just a placeholder, you will not get any error messages because it will really not try to launch any web page.

The new line will be added to the bottom of the Quick Links pane and can be moved up and down to accommodate your needs.

It’s a wonderful thing, thank YOU Landon Russell!

Until next post!

Leslie

Boolean Logic to the Rescue

We all have a couple of phrases we say all of the time which are probably despised by our friends because they have heard them so often. One of mine is:

“Don’t make this hard”

On a recent post by Richard Whaley on the Dynamics GP Newsgroup, he suggested adding up the values in a field to see if the field was populated. If the resulting value was greater than zero, the field was populated.

With that in mind, let’s explore the world of Boolean logic. I like it, no gray areas, no fancy nested conditional statements, it’s either true or false. Pretty easy.

True or False?

Often we find ourselves building IF statements that go through multiple logical tests. We string together a bunch of AND, OR, and NOT functions in order to test our data and arrive at a conclusion. Throughout this complex statement, all we are doing, really, is making up a group of True or False computations. Think about it, each step of our equation is either true or false. If it is False it is 0 and if it resolves to True it is 1. Such is the logic behind the ‘IF, THEN, ELSE’ statement. So before you reinvent the wheel with some monster conditional structure, consider breaking it down into a logic statement and see if you can get to your answer more quickly and more elegantly.

Before I go into the example, write down these cornerstones for Boolean logic problems:

Cornerstones for Logic

FALSE is Zero (0)

Add (+) if you want ‘OR’

Multiply (*) if you want ‘AND’

Anything else is TRUE (1)

An Example in Logic

Scenario: A 5% bonus is paid to salespeople who have sales over $50,000 so long as their gross profit percentage is greater than 30%. Oh, and it is always paid to ERIN J. because she has a special relationship with Aaron Fitz. Your job is to figure the bonus amount for each sale.

OK, let’s take this apart. The bonus is paid IF:

(Sales > $50,000 AND GP > 30%) OR Salesperson ID = ERIN J.

Programmatically that would look something like this:

IF(OR(AND (Sales > 50,000, GP > .3),
Salesperson = “ERIN J.”),
.05 * Sales, 0)

If we could create a calculation to solve this logical test, we could check the value of the resulting number. If the number is 0, the answer is FALSE. If it is anything else, the answer is TRUE. So if the answer is TRUE, then the bonus is paid, otherwise it is not.

Using the cornerstones we set out above, let’s solve this problem with Boolean logic.

Sales > 50,000 AND GP > 30% would turn into:
Sales > 50,000 * GP > .3
The result of this calculation is 0 if either of the components is not true. The result is 1 if both components are true.

If that was all of our criteria, then we could just multiply this formula by the bonus calculation and we would have our answer. The whole formula would look like this:

Bonus = (Sales > 50,000) * (GP > .3) * .05 * Sales

We have another wrinkle that we need to factor in, however. ERIN J. always gets the bonus, just because she is ERIN J. So now we have a big fat OR clause in our logic problem.

Our cornerstones say that an OR clause should be converted to an addition operation. On its face we might rewrite the formula to this:

Bonus = ((Sales > 50,000) * (GP > .3)) + (Salesperson = ERIN J.)

We need to be careful here because if ERIN J. had a sale that qualified for a bonus in its own right, then the result of our formula would be 2. ERIN J. may like this outcome, but the stockholders would not. In order to avoid this, we need to convert the result to TRUE  or FALSE, or 0 or 1.

The restated formula would look like this:

Bonus = If((Sales > 50,000) * (GP > .3) + (Salesperson = ERIN J.) 1, 0) * Sales * .05

Breaking it down into its components, you can do this easily even in Report Writer. Boolean logic turns it into 3 conditional fields and 3 straight calculated fields.

  • Calc 1, conditional = if Sales > 50,000 then 1
  • Calc 2, conditional = if GP > .3 then 1
  • Calc 3, calculated = Calc 1 * Calc 2, this will be 1 or 0
  • Calc 4, conditional = if Salesperson = ERIN J. then 1
  • Calc 5, calculated = Calc 3 * Calc 4 this will be 1 or 0
  • Calc 6, calculated = Sales * Calc 5 * .05 =The Bonus Amount

If you try and convert your IF statements into Boolean logic, you may find that they are much easier to understand and faster to write.

Don’t make this hard!

Until next post,

Leslie

Friday, May 14, 2010

Speeding up SmartList Exports

Put SmartList on Hyperdrive! There is a dex.ini switch that has just been disclosed. Patrick has posted a great article about how he found it and how it works at the Developing for Dynamics blog. The article explains why SmartList exports are so slow and how to speed them up. Check out his article here:

http://blogs.msdn.com/developingfordynamicsgp/archive/2010/05/14/smartlist-exports-slowly-to-excel-part-1.aspx

The switch is:

SmartlistEnhancedExcelExport=TRUE

It's a wonderful piece of information, thank you Patrick.

Until next post,

Leslie

Friday, March 5, 2010

Allocating Tips in Payroll – How and Why?

This posting steps through the tip allocation computation used by the Payroll module in Dynamics GP. Some questions have come up lately on the forums; rather than posting a lengthy answer, I thought it would be better to cover it in more detail in my blog.

What is it? -- The IRS has set a minimum amount that it expects waitstaff should have included in income for tips. The tip allocation calculation function merely adds an amount to taxable income; it does NOT result in an extra amount going into the paycheck.

The amount includable in income for an employee who is directly tipped is the greater of (a) the amount they reported to their employer or (b) their allocable share of the minimum amount established by the IRS (for 2009 it was 8%).

An indirectly tipped employee does not receive allocated tips. Generally, indirectly tipped employees receive their tips from other tipped employees rather than directly from the customers. Positions such as cooks, bussers, hostesses, barbacks, and dishwashers are typically indirectly tipped employees. Of course, an employee could receive both direct and indirect tips, if so they will be included in the allocation computation for their direct tips.

The Dynamics GP instructions provide the following explanation about allocated tips:

Microsoft Dynamics GP uses the Gross
Receipts method that is calculated per pay
run. The allocated tips amount equals the
difference between tips received and
employee gross receipts divided by
company gross receipts, multiplied by the
tip allocation rate, provided the difference is
more. Made to each directly tipped
employee.

Reading it again won’t help. I think an example is in order.

Our Example -- Let’s say our company, named Tailspin Pizza (“Tailspin”), has three employees who receive tips. The employees are tipped both directly and indirectly

During a payroll period, gross receipts at Tailspin were $15,500. Total tips reported by employees for this period were $980. Directly tipped employees reported $430 and indirectly tipped employees reported $550. Based on the IRS guidelines, the employees’ total tips should have been 8% of $15,500, or $1,240. Our job is to properly calculate and allocate the $260 shortfall.

Dynamics GP can do it!

How to set it up in Payroll -- Payroll Options need to be set telling the system that you want to use the tip allocation feature. To do this:

1. Navigate to the Payroll Setup window

Microsoft Dynamics GP>>Tools>>Setup>>Payroll>>Payroll

2. Select the Options button on the lower right-hand corner of the Payroll Setup window.

3. Mark the Calculate Tip Allocation checkbox in the Options section of the Payroll Setup Options window and set the Tip Allocation Rate to 8.00% (or whatever applicable percentage).

The allocation rate is determined by the IRS. Unless a lower amount was negotiated with the IRS, the rate was 8.00% for 2009.

How to set up Pay Codes --The appropriate pay codes need to be set up in order to include tips in a payroll run. Additionally, we need to be able to indicate whether the tips were received directly or indirectly. For the purposes of the tip allocation computation it does not matter whether the tips were ‘charged’ or ‘reported’. We’ll set up the following 3 Pay Codes to use in our example:

Pay CodePay TypeTips Received
CTIPICharged TipsIndirectly
CTIPDCharged TipsDirectly
RTIPDReported TipsDirectly

For the payroll period, Tailspin has total gross receipts of $15,500. Total gross receipts are calculated by adding together the individual employee receipts entered on the payroll transaction. The employee’s receipts are entered on the Payroll Transaction Entry window with the ‘show’ details open.

The Calculation -- Total gross receipts were $15,500, total reported tips were $980. Tips received directly were reported as $430. Tips received indirectly were reported as $550.

Directly Tipped EmployeesGross Receipts for payroll period

Direct Tips Reported

ACKE

3,500

30

BARB

5,500

100

BARR

6,500

300

Totals

15,500

430

1. $15,500(gross receipts) x .08 = $1,240
2. $1,240 - $550 (tips reported by indirectly tipped workers) = $690
The amount used to calculate each directly tipped employee’s share of 8% of the gross is $690.
3. Calculate each directly tipped employee’s share of 8% of gross receipts.

Directly Tipped Employees

Directly Tipped Share of 8% of the gross

(Times) Gross Receipts Ratio

Employee’s share of 8% of the gross

ACKE

690

3,500/15,500=

156

BARB

690

5,500/15,500=

245

BARR

690

6,500/15,500=

289

Total

690

4. Calculate the shortfall in reported directly received tips

Directly Tipped Employees

Employee’s share of 8% of the gross

(Minus) Tips Reported

Employee shortfall (use 0 if no shortfall)

ACKE

156

30

126

BARB

245

100

145

BARR

289

300

-

Total

690

430

271

5. Calculate the allocable share of the total tip shortfall. $1,240(total gross receipts x 8%) less $980 (total tips reported, includes direct and indirect) = $260(amount to be allocated among employees who had a shortfall).

Shortfall Employees

Allocable Amount(Times) Shortfall ratioAmount of allocation

ACKE

260

126/271=.46484

120.86

BARB

260

145/271=.53516

139.14

BARR

260

0/271=.00000

0

Total

260.00

6. Since employee BARR did not have a shortfall, there is no allocated amount to employee BARR.

Leave it to the IRS to dream up this ‘simple’ allocation calculation. Fortunately Dynamics GP does it for us!

Until next post!

Leslie

Tuesday, March 2, 2010

DEXVBA.ini Switches - Part 1

In keeping with my ‘.ini’ switch theme I would like to keep track of entries we can make to the DEXVBA.ini file. I currently have only two. I hope you will comment here if you have any others and I can add them to the list. I have titled this ‘Part 1’ in hopes that I will get additional settings so that I may post a ‘Part 2’.

The DEXVBA.ini file is not created by default. You will need to open Notepad (or similar text editor) and create it. The file should be created in the root Windows folder, not in the GP folder.

Step 1. Create a file named DEXVBA.ini in the root Windows folder.

Step 2. Add the following line to the top of the file: [General]

Step 3. Add the selected .ini setting beneath [General].

INI Setting Description
LogObjects=TRUE This will create a text file that will include all of the objects in a VBA project. The text file will be the same name as the product dictionary with a ‘.txt’ extension.
NoUnresolvedDialog=TRUE

This will suppress the following error message when you launch Dynamics GP.

“The product_name.vba project references some objects that cannot be found.

These objects are listed in the file: C:\Program Files\Microsoft Business Solutions\GP\ product_name.txt”

The warning will be suppressed for all VBA projects loaded. It doesn’t solve the problem regarding missing objects, but it suppresses the message.

Until next post!

Leslie

Friday, February 19, 2010

GP 2010 on 64-bit Windows 7 with i3 Processor

I have more to report on my attempted installation of Dexterity 2010.

Thanks to Vaidy for the guidance, I did the following:
I ran "dw20sharedia64.msi" from the following path:
GP2010 Main Folder -> Tools -> Dex -> Watson -> dw20sharedia64.msi

I got this error:



I then ran “dw20sharedamd64.msi'” from that same folder and was greeted with nothing noteable. I didn't expect anything because this is not an AMD processor, but you never know.

I then ran the “dw20shared.msi” and received this message:

It looked promising, but then nothing else happened.

I then run the setup.exe file for Dex and got this again:

I restarted the machine between attempts.

The test machine's processor is an i3. The i3 was released January 8th, 2010. Since the first error message tells me the processor isn't supported, I am thinking the new processor may be the issue.

I do not have another machine to use for the beta - has anyone tried to install Dex 2010 on a similar hardware configuration to mine?

The machine is 64-bit, running Windows 7 Professional, with an i3 processor.

Until next post!

Leslie

12 inches of Snow in Dallas!



How is this related to Dynamics GP? It isn’t, but it was a record setting day! The snow fell on Thursday, Feb 11, 2010. It is all melted now, but it was amazing.

The city shut down, schools closed, electricity went out, etc. I grew up in Michigan, if they had closed the schools because of cold weather and snow, I would still be in high school.

The pictures are from my neighborhood. We lost a lot of trees, that was a shame.




Until next post!

Leslie

Tools Available from Professional Services

Lately there have been several posts to the various newsgroups regarding functionality that is not part of Dynamics GP ‘out-of-the-box’.

I received a list from GP Professional Services of tools available to partners for resale. Prices are subject to change, and the versions supported have been based on the popularity of the request. Some of the tools are my favorite price, free! The most expensive one is $1,500, most are $500 or $750.

I have struggled with so many of the issues that these tools have solved so I thought I would put the list out for all. I asked Microsoft first and they said it was OK to post it.

Name Description Versions Price
AutoDim Utility allows you to launch Great Plains and run one or more integrations or integration groups and have Great Plains exit upon completion of the integrations. This product also supports integrating into several different companies. 7.0, 7.5, 8.0, 9.0, 10.0 500
Customer PO Number Check
(this is a very nice tool, it prevents some orders from being duplicated)
This tool checks the Customer PO Number for duplicates as data is entered into the field on both the SOP Entry window and the SOP Customer Detail Entry window. 7.5, 8.0, 9.0, 10.0 500
Doc Date Verify When a document date is entered in Payables Transaction Entry or Receivables Transaction Entry, a check will be performed to determine if the document date is in a fiscal period. If the date does not fall within a valid fiscal period, a message will be issued and the user will not be allowed to continue until the date is in a valid period. This customization will also do a validation if the period is closed. 7, 8.0, 9.0,10.0 FREE
Grant All Access Script Grants all users access to all projects. Not version specific FREE
Master Record Macros Macros to populate the master records when Project Accounting has been implemented after Vendors, Customers, or Employees have been created.  Not version specific FREE
Payroll Local Tax Tool This utility allows specific local taxes for an employee to be sheltered for TSA style deductions while allowing other local taxes for the same employee to not be sheltered.  Each deduction in the system can specify which local taxes should be sheltered, and employees can also be specifically excluded from this process. 7.0, 7.5, 8.0, 9.0, 10.0 500
PO Returns
(this prevents you from paying for an item that has been returned)
When invoicing a receipt in POP, this customization will check the previous quantity invoiced and the quantity returned for the line item. The maximum quantity allowed to be invoiced is based the following formula: Quantity Shipped minus (Previous Quantity Invoiced plus Quantity Returned). This customization will not allow invoicing of more than this amount. 7.5, 8.0, 9.0, 10.0 FREE
POP Cost Defaulter
(a life saver if you don’t want your PO cost to float around)
This utility allows the user to default in the Standard Cost or the Current Cost within the Purchase Order Entry window instead of the vendor specific Last Invoice Cost. 7.0, 7.5, 8.0, 9.0, 10.0 FREE
RM Auto Apply Utility

This application will allow the user to Mass Apply posted RM Credit Documents to posted RM Debit Documents.  The user can select a range of Customer, Debit Document Dates, Credit Document Dates, and a Credit Document Type restriction if desired.

The credit documents will apply to the debit documents in the order specified in Receivables Management Setup window which is the same order that Dynamics Apply Sales Documents Auto Apply button uses.

7.0, 7.5, 8.0, 9.0, 10.0 750
Shipment Notification
(YES! No more delaying customer billing!)
Will allow drop ship sales orders to be transferred to invoice prior to invoicing the purchase order 7.x, 8.0, 9.0, 10.0 750
SOP Lot Number Overrides Use this tool if you use Lot Number processing and run into situations where you sell Lot Numbers before they are entered into the system through POP or BOM.  This utility will create a temporary Lot Number receipt during the Sales Transaction Entry process and manage the Lot Number quantity accurately. After the Lot Number is received through POP, BOM or IV, the temporary receipt is removed and the actual lot receipt is updated to reflect that a portion of it has already been sold. 7.0,7.5,8.0, 9.0, 10.0 1,500
SOP Partial Kit Transfers This utility supports partial transfers of Kit items from Orders to Invoices and will maintain the Previously Invoiced quantity for the overall kit item and all of its components. This utility does not currently support partial transfers to back-order documents. 7.0,7.5,8.0, 9.0, 10.0 1,500
SOP to POP Line Reordering
(the PO doc will now be in the same order as the SOP doc.)
This utility will reorder the line items of Purchase Orders generated by the SOP to POP transfer process to be in the same order as they originally were on the Sales Order document(s).  The preview report will still show an alphabetical list, but on the actual Purchase Order document the line items will maintain their correct sequence. This is critical for companies who rely on matching up PO printouts to Packing Lists or Picking Tickets in SOP. 7.0, 7.5, 8.0, 9.0, 10.0 500
Default AddItem for POP/SOP Application that defaults the Add Item option to be marked in Sales Transaction Entry, Purchase Order Entry, POP Receivings Entry and Purchasing Invoice Entry. 8.0, 9.0, 10.0 FREE
AutoPost

COM dll that can be called from IM or an outside application to post some types of Dynamics Batches.  Currently the application supports posting of:
Sales Order Processing Batches
GL Transaction Entry Batches
IV Transaction Entry Batches
RM Cash Receipts Batches

Because this application uses the Continuum API, the Great Plains client must be running and a user logged into a company for this application to work.  The posting process would then use that user & company to post the desired batch.

8.0, 9.0 500
Benefit Modifier Tool Allows users to change the Benefit Code 7.5,8.0,9.0 750
Deduction Modifier Tool Allows users to change Deduction Codes 7.0,7.5,8.0,9.0 750
Credit Limit Override for eOrder Allows the function of overriding credit limits for customers that have no credit or have reached their credit limit during the creation of an Order. This feature is not available on the base package of eOrder or eCommerce. 7.0, 7.5, 8.0 750
Customer specific Catalogs for eOrder Provides ability to setup multiple catalogs and assign different catalogs to different customers. 7.0, 7.5, 8.0 750
Email confirmation for eOrder Sends an email to the shopper after the order has been placed with the order details to the email address entered on the Internet Information page from the page off the Customer’s main address record for eOrder 7.0, 7.5, 8.0 750
Email used as login for eOrder Changes the login from Customer ID to the email address entered on the Internet Information page from the page off the Customer’s main address record. 7.0, 7.5 750
Extended Pricing eOrder / eCommerce Allows extended pricing for the eOrder and eCommerce module. 7.0, 7.5 1,500
Historical Order Inquiry for eOrder Provides the capability of viewing historical Order information within eOrder. 7.0, 7.5 750
Email Invoices Allows users to email invoices to Customers. No more hassles mailing invoices to customers, simply specify their email address and send the invoice electronically. 7.0, 7.5, 8.0, 9.0 750
Employee Business Card with Image The Employee Business Card with Image web part will display the image of the employee.  Employee Business Card with Image web part adds an image to the Employee Business Card web part found in the Business Portal at Company – Directory.  Business Portal administrators simply name their *.jpg file according to the Employee ID and copy the file to a specified directory. 8.0, 9.0 FREE
IV Post To GL Allows IV Transaction Batches to look at the checkbox in Setup>Posting>Posting to determine if the Post To GL checkbox should be marked or unmarked for IV batches. 6.0,7.0,7.5,8.0,9.0 FREE
Multi-Build Payroll Tool Allows multiple people to build /calculate / print / post payroll batches at the same time 8.0, 9.0 1,000
Pay Code Modifier Tool Allows users to change Pay Codes 7.0,7.5,8.0,9.0 750
Payables Management Checks (Decimal Place Tool) There is an option under Setup | System | Currency to change the decimal places. Once you move them up (example 2 to 4) it affects all modules checks and you are not able to back it down. This tool will print the checks out with two decimal places for Payables Management and Bank Reconciliation checks. 7.0,7.5,8.0,9.0 FREE
Payroll Checks (Decimal Place Tool) There is an option under Setup | System | Currency to change the decimal places. Once you move them up (example 2 to 4) it affects all modules checks and you are not able to back it down. This tool will print checks with two decimal places only for Payroll checks and Direct Deposit. 7.0,7.5,8.0,9.0 FREE
Payroll Customized 941 Report Prints the 941 by date range and  / or employee 7.0, 7.5, 8.0, 9.0 500
Payroll Detailed Activity Tracking Each time a change is made within HR and Payroll to an employee a script can be processed to see the activity. 7.5, 8.0, 9.0 750
Payroll Pay Code History Edit Allows users to change WC, FUTA and SUTA within the Pay Code History window 7.0, 7.5, 8.0, 9.0 500
PM Checks Default
(remember this feature?)
Default Print PM Checks to check and not alignment form 6.0,7.0,7.5,8.0,9.0 FREE
Print Check Default
(and its cousin in payroll)
For payroll only (not used with Direct Deposit)  to default into print the check within the Print Checks window instead of Printing the alignment first 7.0, 7.5 FREE
PM EFT User Defined Setup Utility Allows users that require slight variations to the EFT file to format in order for their banks to accept the files. 8.0, 9.0 FREE
POP Over Receipt Tolerance Utility that allows a receipt tolerance percentage for quantities.  A setup window allows the user to enter a tolerance percentage, that percentage is then used when a Purchase Order is received.  The highest quantity that can be received is the original quantity ordered plus the percentage amount.  For example, a Purchase Order is entered for a quantity of 10.  A tolerance percentage of 20% is entered.  The highest quantity allowed to be received would be 12. 7.0, 7.5, 8.0, 9.0 750
Security Troubleshooting Utility This utility assist in troubleshooting security issues which have occurred in Great Plains.  Utility lists each window/report resource ID then trace these references to the security table before the permissions to the resources ID is validated by Great Plains, aiding in which resource is causing a security issue in Great Plains.  Does not function with Small Business Manager. 7.0, 7.5, 8.0, 9.0 FREE
SOP Default Site per Line This customization changes the site that is defaulted on line items.  Instead of pulling the site from the Default Site on the SOP Entry window, if there is a default site assigned to the item in Cards>Inventory>Qtys/Sites, then that site will default for that line item  If there is no default site id for the item, then the customization will default the first site that is assigned to the item. 7.0, 7.5, 8.0, 9.0 FREE
SOP Returns Account Default This customization will default the sales order returns account when a return is created from SOP Entry under Extras>Create Return.  As the SALES distribution type is created for the return, the customization will check the Sales Order Returns account from the customer card.  If the account is not empty, then all SALES type accounts will default with the account number in the Sales Order Returns slot from the customer. 7.0, 7.5, 8.0, 9.0 FREE
SOP Sort Line Items This utility allows the user to define custom sorting options to display line items in Sales Order Processing.  For example, a sort could be defined by Item Number and then the currently selected SOP Document would display the line items in Item Number order instead of the standard by order entered.  This utility does not physically reorder the records in the underlying tables; it only displays them differently in the Sales Order Processing window.  This application also does not affect the way that sales documents print. (SQL database only) 7.0, 7.5, 8.0, 9.0 500
Update User Date Utility
(otherwise the user date will be off and so will all of the default batch dates)
This application automatically updates the User Date in Great Plains to the next date at midnight.  The application will run in the background as long as Great Plains is open.  This tool can be useful when Great Plains is left open on a machine overnight running integrations or other processes.  (date disabled with dex.ini switch) 7.0, 7.5, 8.0, 9.0 FREE